4 QUALITIES TO LOOK FOR BEFORE HIRING A PAPER SHREDDING SERVICES COMPANY
Paper shredding services provide two of primary things to their new clients and valued long-time customers: "PEACE OF MIND" and "SECURITY". These are two things that most paper shredding companies should consistently provide to their customers. It is therefore crucial to initially make a thorough research on which paper shredding service company should you entrust your personal and public delicate office files to be efficiently shredded and destroyed.
Dealing with paper shredding companies who securely destroy your personal or company files is important because you may want to stick with that company for a long time. The relationship between corporate organizations and shredding companies should be somewhat long-term rather than short-term. The level of trust, security, and satisfaction that a paper shredding company will establish during your first business transaction will be your gauge if you want to pursue dealing with that company or you prefer to look for another shredding company.
The most ideal shredding service is to use a mobile shredding service. Most paper shredding companies offer on-site paper shredding services for added security for their customers. Their shredding technology is far more advanced than the normal paper shredders which are intended for home use. Their innovation is closely tied to their values of protecting sensitive information by shredding them into really small and fine pieces. This technology and innovation in paper shredding allows the clients to be more secure about their disposal system of sensitive information. Here are four things that you should be looking for when you decide to hire a company to dispose of your most sensitive documents.
A PAPER SHREDDING COMPANY SHOULD OFFER ON SITE SHREDDING SERVICES
One of the most ideal document management strategies is to shred outdated and unnecessary files on a regular basis. And if your office keeps an abundance of sensitive and delicate sets of information, you might want to get an on-site paper shredding service to do document and files destruction for you more efficiently. On-site document shredding is crucial to ensure both security and peace of mind to clients.
Document destruction might seem like a fluffy business for some, but if your office handles sensitive and personal information that should be destroyed on or before a specific period as per compliance regulations, an on-site or mobile shredding device is the most ideal and efficient way of going about this process.
Not only will you be able to get rid of those outdated sensitive files right away, your records management around the office will be more efficient than ever. Getting rid of unnecessary paper documents will ensure you that you can work without interruptions and be consistently in a secure state of mind. Getting rid of information and unnecessary storage of sensitive documents in your office is against compliance regulations set by legislations which should be followed both by small, big, private, and even government entities.
A PAPER SHREDDING COMPANY SHOULD HAVE PRE-SCREENED AND TRUSTWORTHY ON-SITE EMPLOYEES
If your company chose to hire an on-site paper shredding service, this means that there will be paper shredding employees who will come in and out of your office on a regular basis. In a workplace which values privacy and security, this might make you and some other employees a bit uncomfortable. But don’t worry too much!
Most paper shredding companies hire the most trusted and pre-screened individuals to be a part of their company. The prominence of a paper shredding company will also be dependent on how trustworthy and efficient their employees are in going about the usual stringent paper shredding procedures.
Paper shredding on-site customer service employees should be efficient and quick in doing their jobs inside their client’s workplace. They should act and be professional on their jobs, since their behavior reflects their company as a whole. If your business needs regular paper-shredding services, pick-up, and disposal, paper shredding employees should be fast and efficient in doing their jobs inside the workplace.
Once that’s done, the shredded paper stored and kept secured inside nylon bags will then be disposed to a mobile shredding truck which will then be inspected and further destroyed into unrecognizable small pieces. After which, a Certificate of Destruction will be provided to you every time they pick-up your nylon bins from their sturdy paper shredder machine boxes. This certificate will not only provide you peace of mind, but this will also ensure that your company was able to execute the compliance regulations efficiently with no hitch whatsoever.
A PAPER SHEDDING COMPANY SHOULD PROVIDE DIFFERENT MODES OF DESTRUCTION/SHREDDING SERVICES AS WELL
Paper documents and information are not only stored in paper. There are companies which store their information in computer memories’ hard drive, software, and other media structures and materials. If this is the case, your paper shredding company should provide you with alternative destruction solutions for information stored in solid devices and mediums.
Large paper shredding companies do have the technology and machinery to destroy devices which are bigger, stronger, and sturdier than paper. These confidential sets of information stored on these types of mediums and equipment may be hard to shred or destroy. However, acquiring services which require a great deal of destruction process to paper shredding companies will be a tad bit costlier than the normal paper shredding process which they normally provide to their customers.
However, it’s all worth it in the end. Once you’ve destroyed all these sources of information, your peace of mind and security will be restored once again.
A PAPER SHREDDING DEVICE SHOULD BE ABLE TO COMPLY WITH RECYLCING POLICIES AND LAWS
One of the major reasons why small and big corporate offices acquire paper shredding services is to help out in the preservation of trees and the environment in general. Paper shredding companies worldwide have environmental preservation as one of its goals. By doing their jobs in an efficient and orderly manner paper shredding companies become a part of the solution rather than being a part of deforestation problems. By recycling the paper destroyed, they act as stewards of the environment as well.
Paper shredding services should be practiced not just as government solutions to prevent identity theft or a corporate strategy to prevent fraud and related illegal practices. Paper shredding of delicate and unnecessary information and files should be be practiced on a grand scale. Communities should be pro-active in encouraging every household in paper shredding activities being initiated by trusted paper shredding companies. This will enhance our awareness of the relevance of security, and increase our knowledge of the relevance of avoiding identity theft and fraud by acquiring or being involved in community paper shredding activities. This will also open each and everybody’s eyes on the importance of recycling so they, too, can contribute to the preservation of Mother Nature.